- Review, verify, code, and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.
- Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.
- Execute core operational duties: Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.
- Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.
- Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.
- Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.
- Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.
- Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.
- Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.
- Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.
- Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.
- Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.
- Support internal and external auditors during testing walk-throughs by preparing sample workpapers and reconciliations.
Responsibilities
Accounts Payable Processing (High-volume invoices, POs, expenses, credit cards, bank fees, AGIS intercompany, PN leases
Discrepancy Investigation, Adherence to Audit/SOX Controls & Limits
Consignor Settlements & Disbursements (Settlement statements, profit share, advances, inventory, sales upload, holdbacks)
Month-End Close, Reporting, Sub-ledger, Bank & Trust Reconciliations
Stakeholder Relations & Customer Service (Vendors, Consignors, Lienholders, Sales/Ops teams)
Qualifications
- Experience: 2+ years' transactional experience directly spanning Accounts Payable and/or professional Settlements/Disbursements in high-volume environments.
- Education: Highschool Diploma required. Finance studies would be looked upon favorably.
- Systems: Experience working with ERP systems (Oracle preferred) and AP Automation platforms is highly regarded. Proficiency in MS Office package is required.
- Technical Skills: Intermediate Excel skills (pivot tables, V-lookups, handling complex sheets) and multi-currency transaction handling are distinct advantages.
- Core Attributes: A keen eye for detail, precise mathematical aptitude, exceptional time-management under pressure, and a strong work ethic.
- Interpersonal Dynamics: Demonstrated ability to collaborate fluidly with multi-departmental contacts (Sales, Ops, Legal, Controllership) and external parties (Creditors, Lienholders).