1. Types of Personal Information We Collect
In connection with your job application process, we collect the following:
- Identifiers – Name, address, email address, telephone number, and other contact information.
- Employment Related Information – Resume, CV, cover letter, previous work experience, professional licenses and certifications, job skills and qualifications, education information, reference information, previous employer feedback, information received from criminal and general background checks, motor vehicle record checks, and drug screening, and information drawn from pre–employment skills/personality/aptitude assessments.
- Additional Information – Any other information you elect to provide to us e.g., employment preferences, willingness to relocate, current salary, desired salary, awards, or professional memberships.
- Video Footage – CCTV footage of candidates when visiting our offices during interviews.
We do not actively collect any sensitive personal information – as that term is defined in the California Consumer Privacy Act, as amended (“CCPA”) – from candidates or applicants. However certain characteristics, such as racial or ethnic origin, religious beliefs, immigration and citizenship, and physical or mental health condition – considered “sensitive personal information” under the CCPA – may be revealed to us during interviews or through our CCTV footage. We do not actively collect this information, for instance by recording our interviews, nor do we keep notes on any of the foregoing characteristics. Our CCTV footage is retained in accordance with this Privacy Notice and is not used to infer characteristics about you.
2. How We Collect Your Personal Information
We may collect this information in a variety of ways, including from our career portal; application forms; CVs or résumés; third parties such as for criminal background, motor vehicle and drug screening checks, or from online or agency recruiters; from recruiting events; surveys; from other forms of pre–hire assessment, through interviews and references.
If we ask you to provide personal information that we consider to be mandatory for us to manage your job application and candidate relationship with us, we will let you know at the time we’re collecting it. However, if you do not provide the information, we may not be able to process your application properly or at all.
3. How We Use Candidate Information
We will use your personal information collected pursuant to this Privacy Notice only for the purposes
of carrying out the job application and recruitment process, and we do not sell or share the personal
information. In particular, we use your personal information to:
- Administer and manage your profile in our career portal.
- Assess your skills, qualifications, and interests against our career opportunities and determine your suitability for employment.
- Contact you if we need more information related to your application, to invite you to an event or to respond to a survey, or respond to questions from you.
- Schedule and/or conduct an interview with you.
- Reimburse you for any travel expenses relating to interviews and/or any on–boarding prior to employment.
- Decide whether to offer you a job.
- Carry out motor vehicle, criminal background, and drug screening checks (where applicable) if you are offered a job.
- Communicate with you about the recruitment process and/or your job application(s), including, in appropriate cases, informing you of other potential career opportunities.
- Maintain appropriate record–keeping related to recruitment and hiring practices and processes.
- Detect and protect against security incidents and malicious, deceptive, fraudulent or illegal activity, or violations of our policies or the law; for fraud and crime prevention; and for information protection and cybersecurity.
- Comply with our disaster recovery, business continuity, and record keeping obligations.
- Comply with applicable laws, regulations, legal processes, or governmental requests.
We do not subject job applicants and candidates to automated decision–making. If you are offered and accept employment with us, the personal information collected during the job application and recruitment process may become part of your employment record.
4. When We Disclose Your Personal Information
We may disclose your personal information as described in this Privacy Notice to the following categories of recipients:
- Within the RB Global group of companies to carry out the job application and recruitment process and to establish your employment relationship with the group company that is your employer.
- Vendors, service providers and contractors we use to assist in providing services to us or assist us in administering the recruitment and pre–hire process. We require all our vendors, service providers and contractors, by written contract, to implement appropriate security measures designed to protect your personal information consistent with our policies and any data security obligations applicable to us.
- Third parties with your authorization. For example, to conduct motor vehicle and criminal background checks, and drug screening.
- Law enforcement agencies, courts, regulatory bodies and certain other third parties, to the extent that we are permitted or required to do so by applicable law, or to comply with our legal and regulatory obligations, or in the interests of national security, or to respond to verified requests relating to a civil or criminal investigation or alleged or suspected illegal activity, or when we believe in good faith that disclosure is necessary to protect our rights, your safety or the safety of others, or investigate fraud.
- To third parties, in connection with a change of corporate control or other investment, such as a restructuring, merger, transfer, or sale of some or all of our assets.
5. Consumer Privacy Rights
California law provides job applicants and candidates who are California residents with the following privacy rights, subject to identity verification and certain exceptions and limitations:
- Right to Access & Know – You have the right to obtain confirmation whether your personal information is being processed, obtain a copy of your personal data and know:
- The categories and/or specific pieces of information we’re processing
- The purposes of information processing
- The categories of third parties to whom the information may be disclosed
- How long the information will be stored (or the criteria used to determine that period)
- Your other rights regarding our use of your information
- Right to Information Portability – you may request your personal information in a structured, commonly used, and machine–readable format.
- Right to Correction – you may request we correct inaccurate personal information and the right to have incomplete personal information completed.
- Right to Delete – you may request we delete any of your personal information, subject to certain exceptions.
- Right to Non-Discrimination – we will not discriminate against you in any manner prohibited by applicable privacy law for exercising these rights.
- Right to Withdraw Consent – for personal information you’ve provided to us on a consensual basis, you can withdraw your consent for future processing.
Under specific circumstance, these rights may be limited. For example, if fulfilling your request would reveal personal information about another individual, or if you ask us to delete personal information which we are required by law to keep or which we need to defend claims against us. If there is an exception to fulfilling your request, we will communicate clearly and fully with you about the reason.
To exercise any of these rights, please contact us by submitting a request through our online privacy request portal. Please note, we may take steps to verify your identity by matching the information you provide with your request with the information we have on file about you. Depending on the sensitivity of the information at issue, we may utilize more stringent verification methods, including but not limited to requiring you to sign a declaration under penalty of perjury.
We will respond to such requests in accordance with the requirements of applicable privacy laws.
Other applicable data privacy law may provide job applicants and candidates with similar or additional privacy rights, subject to certain exceptions and limitations. For questions, reach out using the contact details under “Contact Us”.
6. Additional California Notices
Notice of Disclosure For a Business Purpose. For a list of the categories of personal information we have disclosed for a business purpose in the twelve months preceding the date this notice was last updated, please see Section 1 above. For a list of the categories of third parties with whom such personal information was disclosed, please see Section 4 above.
Notice of Sale or Sharing. We do not sell or share your personal information. We do not knowingly sell the personal information of any California resident who is 16 years or younger.
Notice of Processing Sensitive Personal Information. We do not use your sensitive personal information other than as permitted under the CCPA.
7. Security & Retention
We maintain technical and organizational measures, including, but not limited to, reasonably designed administrative, physical, and technical safeguards, designed to protect the personal information obtained as discussed in this Privacy Notice from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, and access. However, no system of safeguards can guarantee the security of your personal information.
Unless a longer retention period is required by law, we will retain your personal information in accordance with our retention policies and for as long as is needed to fulfill the purposes outlined in this Privacy Notice. When the retention of your personal data is no longer required for these purposes or to comply with law, we will either delete or anonymize it.
As noted above, if you are offered and accept employment with us, the personal information collected during the job application and recruitment process may become part of your employment record.
8. Changes to this Privacy Notice
We will update this Privacy Notice from time to time. We will post the revised notice with an updated revision date on the career’s website.
9. Contact Us
If you have any questions, comments, complaints, or requests regarding this Notice or our processing of your information, please contact us directly at: dataprotection@rbglobal.com
Our address is:
RB Global, Inc.
Data Protection Office
Two Westbrook Corporate Center
Suite #1000
Westchester, Illinois, 60154
Toll Free: +1.800.663.8457
